Procurement and Contracts

Use this chapter to define procurement packages, sourcing strategy, contract status, responsibilities, and contract controls.

Procurement Strategy

Item	Sponsor Input
Procurement approach	REPLACE: Competitive tender, direct award, framework, community procurement, public procurement, or other
Packaging logic	REPLACE: How work is split into lots, contracts, or purchase orders
Evaluation priorities	REPLACE: Price, quality, local content, delivery time, resilience, safeguards, lifecycle cost
Procurement governance	REPLACE: Approval authority, evaluation committee, conflict controls
Contracting model	REPLACE: EPC, design-build, supply, O&M, service contract, concession, grant, or other

Package Register

Package ID	Package	Scope	Estimated Value	Procurement Status	Contract Evidence
P-001	REPLACE: Package name	REPLACE: Scope	REPLACE: Amount and currency	REPLACE: Planned, tendering, awarded, signed	REPLACE: Tender, contract, or approval
P-002	REPLACE: Package name	REPLACE: Scope	REPLACE: Amount and currency	REPLACE: Status	REPLACE: Evidence
P-003	REPLACE: Package name	REPLACE: Scope	REPLACE: Amount and currency	REPLACE: Status	REPLACE: Evidence

Contract Controls

Control	Required Practice	Evidence
Scope alignment	Contract scope must match Project Information Model scope and drawings.	REPLACE: Contract review note
Safeguards	Environmental, social, labor, and safety obligations must be included where applicable.	REPLACE: Contract clause or schedule
Performance testing	Acceptance tests and remedies must be defined.	REPLACE: Test schedule or commissioning clause
Change control	Variations must have approval authority, budget check, and recordkeeping.	REPLACE: Change log
Reporting	Contractor reporting must support Atlas and sponsor governance.	REPLACE: Reporting template or clause

Procurement Asset Slots

Asset Slot	Purpose	Suggested Path
Procurement plan	Controlled package plan and timeline.	appendices/procurement/procurement-plan.pdf
Tender evaluation summary	Evaluation record and award rationale.	appendices/procurement/evaluation-summary.pdf
Contract register	Detailed contract list if larger than this chapter.	appendices/procurement/contract-register.csv

Evidence Prompts

Prompt	Expected Evidence	Owner	Status
Confirm procurement approach follows sponsor and legal requirements.	Procurement policy, approval note, legal review, or funder rules.	REPLACE: Owner	REPLACE: Status
Confirm contract values align with the financial model.	Contract register, award summary, cost plan, or data/financial-model.xlsx.	REPLACE: Owner	REPLACE: Status
Confirm contract obligations cover quality, safeguards, reporting, and handover.	Contract clauses, technical schedules, inspection plan, or O&M requirements.	REPLACE: Owner	REPLACE: Status